BYOD: what you can and cannot record on a personal phone or laptop

Someone asks to use their own laptop. The question is not whether you may monitor it — it is whether you should record anything from it at all.

Four positions, in increasing order of risk:

  1. Company data in a company application only. The application is managed; the device is not. Records stay inside the app.
  2. Work profile on a personal device. Separation is enforced by the platform, and the notice has to say exactly where the boundary sits.
  3. Full device management. Justifiable for regulated or high-risk roles, and hard to defend for general office work.
  4. Monitoring personal use. Almost never defensible, and the fastest way to lose the goodwill that makes the rest of the policy work.

Whatever you choose, three things must be written down: what is visible to the company, what is not, and what happens at offboarding — including what is deleted from the personal device and when.

The same test as everywhere else: can the purpose be met with less data? For most teams the honest answer is yes, and it is the work profile.

The buying checks that cover this: twelve checks before you buy.

General information, not legal advice.

iMonitor EAM is the on-premise edition: the server and database stay inside your own network, and every module can be switched on independently, so a narrow scope stays narrow.

iMonitor EAM — on-premise employee monitoring

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